ANNOUNCEMENT OF STAFF OPENING
FOR
EXECUTIVE ASSISTANT
JVS announces a staff opening for a full-time Executive Assistant in its Administration department located at the Rose and Sidney Diem building in Southfield.
QUALIFICATIONS:
Bachelors degree in Business preferred. Demonstrated ability in establishing, organizing and maintaining an efficient and effective office for CEO. Ability to relate to a wide variety of people with diplomacy and in a manner that reflects favorably on the Agency and Executive Office. Seven years related experience in an administrative position which required the exercise of independent judgment and a high degree of confidentiality. Typing skills of 60 wpm; excellent shorthand or some functional system of speedwriting proficiency. Proficiency using word processing software (preferably MS Office) and database software. Reasoning, math and language skills per Agency normed tests. Sufficient composition skills to prepare required correspondence. Ability to handle tasks below with considerable independence.
ESSENTIAL DUTIES:
1. |
Organize and maintain the internal operations of the Executive office. Maintain good relationships with Agency staff, Board members and all other agencies supportive of the mission of the Agency. Maintain security and confidentiality of all records, documents and other matters of which there is official responsibility. |
2. |
In conjunction with
President/CEO, handle designated executive office business functions and
ensure information is disseminated to appropriate staff and acted upon
within required timeframes. |
3. |
Initiate, compose, when requested, edit and type all
correspondence and other documents as required, prepare for approval and
distribute. |
4. |
In consultation with
the President/CEO and Executive Vice President/COO, maintain appointment
calendars, including scheduling meetings and conferences. |
5. |
Organize, maintain
and update files necessary for the administration of the Executive
office. |
6. |
Represent the Agency
and Executive Staff to staff and the public in a professional and
diplomatic manner. |
7. |
Schedule
administrative, Board and other meetings and prepare necessary
information for mailings. Reserve rooms and coordinate arrangements for
food. |
| 8. |
Coordinate travel
arrangements as necessary. |
| 9. |
Maintain timesheet
records for designated staff and oversee the documentation of
attendance records. |
10. |
Handle internal process for the
approval of contracts and ensure receipt of fully-executed
copy. |
11. |
Serve on Agency committee(s) as appointed. |
Board Related: In cooperation with Coordinator, Administrative Support
1. |
Record, transcribe and prepare, in appropriate form, minutes of
all Board meetings and maintain permanent file for same. |
|
2. |
Transcribe and
prepare minutes of Board Committee meetings and maintain permanent file
for same. |
|
3. |
Prepare
and distribute correspondence for Board Chair, President/CEO and/or
committee chairpersons relative to Board and committee activities. |
|
4. |
Coordinate meeting dates with Committee chairpersons and appropriate administrative staff. Prepare and mail notices of Board and Committee meetings in a timely manner, including appropriate attachments. |
WORKING CONDITIONS:
1. |
Work involves
sitting for a minimum of 60% of work time. |
| 2. | Ability to stoop and bend to file records. |
EXEMPT STATUS:
This position is exempt from overtime pay provisions of the Federal Fair Labor Standards Act.
The above job description is for informational purposes only and is not intended to be all inclusive or limiting as to specific duties.
SALARY AND RELATED:
Salary is based on experience. Benefits include a Blue Cross/Blue Shield PPO or HMO for individual coverage. Family coverage is available under a premium-sharing plan. Option is available to substitute $1,560 per year in lieu of health insurance. Other benefits include vacation, sick leave, life insurance, long-term disability, and retirement when eligibility requirements are met.
JVS is an Equal Employment Opportunity Employer that engages in affirmative action to employ minority, female, protected veteran status and disabled individuals. JVS is a community supported, non‑profit vocational counseling, job placement and vocational rehabilitation agency operating under the auspices of the Jewish Federation of Metropolitan Detroit and United Way. Rehabilitation services are accredited by the Commission on Accreditation of Rehabilitation Facilities. We are a Drug-free Workplace.
Internal applicants must apply no later
than: July 15, 2010
|
Please send resumes to: |
Laura Panoff, Senior Human Resources Specialist 29699 Southfield Road Southfield, Michigan 48076 Fax: (248) 552-7097 EOE |
No phone calls, please.